Microsoft Teams is where modern work happens — meetings, chats, project updates, and decisions all flow through it. But keeping up with everything takes time. With AI now available directly inside Teams, you can summarize conversations, draft messages, and stay on top of your workload without leaving the app.
In this guide, you'll learn exactly how to use ChatGPT inside Microsoft Teams to work smarter, communicate faster, and get more out of every meeting.
Why Use AI in Microsoft Teams?
Teams moves fast. By the end of the day you might have dozens of unread messages across multiple channels, meeting notes that never got written up, and follow-up actions that slipped through.
AI solves this by helping you:
- Summarize long message threads so you know what you missed
- Draft professional replies in seconds
- Format meeting notes from raw bullet points
- Write channel updates from scratch
- Translate messages from international colleagues
- Prepare for meetings with quick briefings
Getting Started: Install CoreGPT for Teams
To use ChatGPT inside Teams, install the CoreGPT app from the Microsoft Teams App Store.
Installation steps:
- Open Microsoft Teams
- Click Apps in the left sidebar
- Search for CoreGPT
- Click Add — free to start, no credit card required
Once installed, CoreGPT appears as a panel inside Teams. You can paste any content — messages, threads, meeting notes — and apply AI actions instantly.
What You Can Do with CoreGPT in Teams
Summarize Message Threads
Missed a long discussion in a Teams channel? Copy the thread and ask CoreGPT to summarize it. You'll get a clear 3-5 sentence summary of what was discussed, what was decided, and what the next steps are.
This is especially useful when:
- You return from a day off and need to catch up
- A channel has hundreds of messages and you need the key points
- A stakeholder asks what was discussed and you need a quick brief
Draft Professional Messages
Need to reply to a request but not sure how to phrase it? Describe what you want to say to CoreGPT and it will draft a professional response for you. You can then adjust the tone — formal, friendly, concise — before sending.
Example prompt:
"Draft a message to my team letting them know the product launch is delayed by two weeks due to a dependency issue with the third-party API. Keep it professional and reassuring."
Format Meeting Notes
Raw meeting notes from Teams calls are often messy — scattered bullet points, fragments, and incomplete sentences. Paste them into CoreGPT and ask it to format them into:
- A clean summary paragraph
- Numbered action items with owners
- Decisions made during the call
- Open questions to follow up on
This turns a 5-minute note dump into a professional meeting recap you can share with the whole team.
Write Channel Updates and Announcements
Writing a project status update, sprint summary, or weekly team brief? Give CoreGPT the key facts and it will write a clear, well-structured channel post. Consistent, professional communication — without spending 20 minutes crafting the right words.
Prepare for Meetings
Before an important call, paste the relevant context into CoreGPT — the agenda, previous decisions, background information — and ask it to summarize the key points you need to know. Walk into every meeting fully briefed.
Practical Use Cases
Daily Standup Summaries
If your team does daily standups via chat (rather than video), CoreGPT can summarize the thread into a clean status update you can forward to stakeholders or paste into your project tracker.
Incident and Escalation Communication
When something goes wrong, clear communication is critical. Use CoreGPT to draft an initial incident notification, a status update, and a post-incident summary — each with the right tone for the right audience (technical team vs. executive leadership).
Onboarding New Team Members
New joiners often need to read weeks of channel history to get up to speed. Use CoreGPT to summarize key threads, decisions, and context — reducing onboarding time significantly.
Cross-Team Status Reports
When you need to report to leadership on progress across multiple workstreams, paste the relevant channel updates and meeting notes into CoreGPT and ask it to write a consolidated status report.
Tips for Getting the Best Results
Give context with your requests. The more background you provide — project name, audience, tone — the better the output will be.
Use it for the first draft, not the final word. AI output gets you 80% of the way there fast. You spend a few seconds on the final 20% rather than 100% of the time.
Keep a prompt library. If you find yourself writing the same type of message repeatedly (sprint updates, incident reports, onboarding messages), save the prompts that work well and reuse them.
Paste full context. When summarizing a thread, include the full conversation — not just part of it — so CoreGPT has enough context to be accurate.
CoreGPT vs. Microsoft Copilot for Teams
Microsoft Copilot for Teams offers meeting transcription and AI summaries built directly into the Teams interface, but requires a Microsoft 365 Copilot licence at $30/user/month — on top of your existing subscription.
CoreGPT provides AI writing and summarization capabilities inside Teams for free, making it the practical choice for individuals and teams who want AI productivity tools without the enterprise subscription cost.
The Bottom Line
Teams moves at the speed of your team — which is often very fast. AI inside Teams gives you the ability to keep up, communicate clearly, and spend less time writing and more time doing.
Whether you're summarizing a missed thread, drafting a message under time pressure, or formatting meeting notes before a deadline, CoreGPT turns a 10-minute task into a 30-second one.
Install CoreGPT for Microsoft Teams for free and start communicating smarter today.